Terms and Conditions of Offer for 2025 entry

1. Any offer of a place on a programme of study with us will be communicated to direct applicants email. Applicants applying via UCAS will receive notification via UCAS.  The offer email (and any additional information from UCAS, if applicable) represent our “Offer”. The Offer will include (or direct you to) other important information related to the Offer, including:

• the programme for which you have been offered a place to study;
• details of any conditions (both academic or otherwise, including those notified by UCAS), that may apply to your Offer;
• the location of study, if your offer relates to a course delivered offsite (i.e. not in Aberystwyth);
• details of the tuition fees payable.

2. Your place on a programme is only guaranteed once you meet the exact terms of your offer, unless otherwise stated in official correspondence from the University.

3. If you receive an offer for an alternative programme, you are not obligated to accept it.

4. Any requests to change your course of study, whether during the application stage or upon arrival at the University, are considered subject to availability and meeting the entry requirements for that course.

5. You will be required to reconfirm agreement to University’s terms and conditions at the point you register as a student.

 

6. By submitting an application to the University, you confirm that all information provided is true, complete, and accurate to the best of your knowledge.

7. Providing information that is inaccurate, incomplete, false, or misleading may result in your application being rejected or withdrawn, and your contract with the University being terminated. We may also refuse to consider any future applications from you.

8. You must provide satisfactory evidence of your qualifications and any other conditions stated in your offer when asked to do Failure to meet or continue to meet these conditions, or failure to provide reasonable evidence of having met them, may result in the termination of your contract.

9. The University reserves the right to correct any errors where they have been made in the communication of decisions and offers.

10. In determining your fee status, the University follows the guidance set out by the Education (Fees and Awards) (Wales) Regulations 2007 (as amended), and the Higher Education (Qualifying Courses, Qualifying Persons and Supplementary Provision) (Wales) Regulations 2015 (as amended).

11. Your fee status will be classified as either ‘Home’ or ‘International’

12. Your fee status will typically remain the same throughout your studies. If a reassessment of your fee status is necessary and applied, any changes to fees will take effect from the start of the next academic year.  Reassessments will only be conducted in accordance with the fee status regulations in force at the time.

13. You have the right to appeal your allocated fee status. Appeals can be made either on the basis that the University’s decision does not comply with the relevant regulations, or if new information has become available that may reasonably affect the decision.  To appeal, you should contact the Admissions Office, by email at admissions@aber.ac.uk, or by post at: Aberystwyth University, Cledwyn Building, Penglais Campus, Aberystwyth SY23 3DD.  The Admissions Office will contact you within five working days of receiving any correspondence.  If you are not satisfied with the initial response, you may pursue the matter through our Complaints and Appeals process. 

14. Details of our Tuition Fees are available on our website at: aber.ac.uk/en/study-with-us/fees

15. Please note that Tuition fees for Home fee-paying undergraduate students will normally be based on the highest fee permitted by the Welsh Government.  Tuition fees may be subject to annual increases in line with an objective and verifiable inflationary index, such as the Retail Prices Index (RPI) or another equivalent measure as specified by the Welsh Government or regulatory authorities.  Any changes to the fee will be communicated clearly and transparently before the start of the academic year to which they apply.

16. Tuition fees for International fee-paying undergraduate and postgraduate students are reviewed annually by the University’s Fees and Scholarships group.

17. If you are self-funding, information on how to arrange payment of your fees can be found on our website at: aber.ac.uk/en/study-with-us/fees/student-fees

 

Tuition Fee Deposits

18. If you are required to pay a tuition fee deposit to secure your place, that information will be included in your offer letter.

19. Tuition fee deposits are subject to the terms and conditions outlined in our International Deposit Refund Policy.

 

Changes to your Fees

20. The University reserves the right to increase Fees in accordance with paragraphs 14-16 (inclusive).

21. Undergraduate ‘Home’ Fee Status - the Welsh Government conducts an annual review to determine whether universities in Wales are permitted to increase fees for students with ‘Home’ fee status. If fee cap and/or inflationary increases are approved and implemented by the University, they will apply to both new and continuing undergraduate students with ‘Home’ fee status.  These increases will apply to proportional fees charged for Year Abroad and Year in Industry placements.  For example, if your Fees are £9,250 in year one, and the inflation linked increase permitted by the Welsh Government is 3% a year, your fees would increase to £9,528 in year two and £9,814 in year three, resulting in a total of £28,592 for a typical three-year undergraduate  

22. Undergraduate ‘International’ Fee Status - programme fees charged at the ‘International’ fee rate are not regulated by the Welsh Government and will not be subject to an annual inflation-linked increase during your studies. This means the ‘International’ fee charged in your first year will remain the same level for the duration of your programme.

23. Postgraduate Fees – both ‘Home’ and ‘International’ – programme fees charged for Postgraduate Taught courses will not be subject to annual inflation-linked increases during your studies. This means that the fee charged in your first year will remain the same for each subsequent year of your programme (where applicable).

24. Distance Learning Fees - programme fees for distance learning courses will be subject to annual inflation-linked increases during your studies, as determined by the University. These increases will apply to both new and continuing students.

 

Payment of Fees

25. How to Pay - Tuition fees for each year of study are payable upon registration at the start of the academic year. Fees must either be paid in full at that time, or arranged through a payment plan consisting of 3 instalments by bank card. 

26. If you have any questions about fees or need further details about payment (including if you are experiencing difficulties paying for your Fees), please contact the Finance Operations team: fees@aber.ac.uk

27. If a student fails to complete payment in accordance with these terms and conditions, the University’s Fair Debt Collection Policy will apply. In such circumstances, the University reserves the right to take all reasonable steps to recover outstanding fees and reserves the right to cancel the contract and terminate the student’s registration without refund.

28. Please note that if you have a third party or sponsor paying your fees on your behalf, you will be responsible for paying the fees due if that third party or sponsor fails to make payment when due.

29. The academic provision at the University includes certain elements of study that take place away from Aberystwyth. These activities may involve field courses in biological, geographical, and environmental science subjects, as well as visits to theatres, galleries and museums in humanities-based subjects.

30. The additional costs associated with these opportunities are not included in the overall University fee, so you should budget for these events accordingly.

31. Costs will vary as will the location and duration of the study programme. Indicative costs for each activity can be found on the Additional Fees and Charges pages on our website.

Our obligations

32. During the term of the Contract (as described in our Offer) the University agrees to provide you with the Services (including the delivery of the Programme) with all reasonable care and skill, in accordance with the terms of this If your programme of study is being delivered by a franchise partner of Aberystwyth University, these services may be performed by the partner on behalf of the University.

33. If we fail to comply with our obligations under this Contract, we are responsible for any loss or damage you suffer that is a foreseeable result of our breach or negligence. However, we are not responsible for any loss or damage that is not foreseeable.  Loss or damage is considered foreseeable if it was an obvious consequence of our breach or if it was contemplated by you and us at the time we entered this Contract. The University shall not be liable for inability or delay in performing its obligations if caused by circumstances beyond its reasonable control.

Our liability

34. We do not exclude or limit in any way our liability for:

• death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors;
• fraud or fraudulent misrepresentation; or
• any other matter which we are not permitted to exclude or limit our liability by law.

35. By accepting an offer of a place at the University, you agree to comply with the provisions of the Charter, Statutes, Ordinances and Regulations, and other rules and regulations as the University establishes for its students from time to time (together defined as the “Regulations”).

36. Key provisions and expectations of the Regulations and policies you should be aware of include those outlined in the Academic Quality Handbook and the accompanying Rules and Regulations.

37. Failure to adhere to these rules may result in a disciplinary process and the imposition of academic penalties and/or expulsion in line with the Student Discipline Procedure contained therein. These include, but are not limited to:

• Engagement and Academic Progress – failure to meet these expectations may prevent you from progressing on your course.
• Student Conduct – violating these rules could result in an independent internal investigation and the imposition of sanctions, which may include expulsion.
• Unacceptable Academic Practice - violating these rules may result in a disciplinary process, academic penalties and/or expulsion.
• Payment of Tuition Fees – as per our Fair Debt Collection Policy for Students, if you fail to pay money that you owe the University, we reserve the right to withdraw your access to our facilities and/or services where necessary and proportionate.
• Equality and Diversity – the University is committed to fostering an environment free from discrimination and promoting a culture of inclusivity, based on dignity, courtesy and respect. All students and staff are required to adhere to our Equality and Diversity standards, which are underpinned by the Equality Act 2010.  Any behaviour that contravenes these standards, whether while visiting the University, post-enrolment, or while representing the University, may result in termination of our contract with you
• Fitness to Practice – (may include a DBS check) this applies to students enrolled in programmes leading to professional qualifications, those registered with a statutory regulated body, or those requiring a placement. Examples include some schemes in Education, Healthcare Education/Nursing, and Veterinary Science/Nursing
• Disclosure of relevant Criminal Convictions – as defined in our Criminal Convictions Policy, you have an obligation to notify the University immediately if you have or receive unspent criminal convictions for relevant offences. For more information, please contact the Admissions Office via the confidential e-mail address: admitdisclose@aber.ac.uk.   Once you are a registered student, any declaration should be made to arconf@aber.ac.uk.  Failure to declare this information may be deemed a breach of the University’s Disciplinary Procedures and penalties may be imposed accordingly

38. You are responsible for ensuring you can demonstrate your rights to study in the UK. Applicants from outside of the UK will typically require a Student visa before they can enrol on and study a course at the University. It is your responsibility to ensure you have the relevant visa permission and that you comply with the terms of that visa.

39. The University is a registered sponsor under the UK Government’s Points-Based Immigration S This allows us to recruit and sponsor students who are nationals of countries outside of the United Kingdom. The University reserves the right to withdraw Student visa sponsorship and terminate this contract for any student who does not comply with visa rules and regulations as defined by the Home Office/UKVI.

40. If you have any questions or require any further details about visas or immigration, please contact the Compliance Office at: compliance@aber.ac.uk.

41. The University will endeavour to keep any changes to a minimum for the academic year in which you begin your course, and will keep you informed appropriately. However, some changes may become necessary due to legitimate staffing, financial, legal, regulatory, policy, and/or academic reasons.  These are usually:

• to reflect changes in the law and/or professional, statutory or regulatory body requirements and/or sector regulations
• to incorporate sector guidance or best practice;
• to reflect material developments in academic teaching, research and/or professional standards or requirements to ensure our programme content and delivery is up to date and relevant;
• in response to student feedback, external examiners’ feedback or internal programme review;

to address unavoidable changes in our academic and/or support staff, for example where key staff have taken extended leave or have left the University;

• to reflect a fall in current or future enrolment numbers;
• where it is no longer financially viable to run a module or course;
• to reflect any changes to the structure of the academic year, our timetable, facilities, or location and/or method of programme delivery;
• To aid clarity or consistency of approach.

42. Any changes will typically come into effect at the start of the next academic year, although the University reserves the right to implement changes at other times if deemed reasonably appropriate.

43. Any changes will be reflected on the University's website and may be publicised through other means to ensure students are made aware of any changes.

44. The printed prospectus is accurate at the time of Any changes to the printed prospectus will be made to the online version, and applicants are strongly advised to consult the online prospectus and relevant sections of our website prior to application and acceptance of Offer.

45. There may be instances where the University considers it necessary, in the context of its wider purposes, not to provide a programme, or to merge or combine a programme with other programmes of study. If the University decides to take any such action before the programme commences, it will make reasonable efforts to notify you in advance. In these circumstances, you will be entitled to cancel this contract providing written notice to the University and be entitled to a refund of any deposit/fees you have

 

What type of changes may happen?

46. The reasons outlined in paragraph 9.1 above may necessitate various changes by the University. To help you understand what these changes may mean for you in practice, we have categorized them as “major changes” and “minor changes”.

Minor Changes (non-exhaustive list of examples):

• reasonable adjustments to the timetable for delivery of your programme;
• reasonable changes to the number of classes/lectures and other teaching activities related to the programme;
• reasonable adjustments to the way we make IT and library services available to you;
• reasonable modifications to the methods by which the programme is delivered and/or assessed;
• reasonable variations to the content and syllabus of the programme;
• changes to the immediate location of your programme teaching facilities, provided these are of equivalent quality to those advertised in our literature;
• additions and/or withdrawals of certain non-core modules in your programme;
• updates to reading lists to reflect changes in the relevant subject, to ensure that the content remains current;
• procedural changes to our contract that enhance the overall experience for you;
• changes to our regulations, codes of practice, policies and procedures listed within this document.

Major Changes (non-exhaustive list of examples)

• significant changes to how we teach, deliver and/or assess a programme, such as a notable shift in the balance of assessment from coursework to examinations across a programme;
• additions and/or withdrawals of certain core or compulsory modules within your programme;
• changes to the type of assessment used in your programme;
• modifications to the title of your award;
• changes to the title of your programme;
• implementation of more substantial adjustments to our programmes;
• significant changes to our security procedures that materially impact the way you previously acted while on campus;
• significant changes to the location or specifications of your programme’s teaching facilities, including the potential relocation of the programme.
• decisions to alter the “core requirements” of the programme (where “core requirements” refer to core modules);
• decisions to merge two or more programmes or undertake similar major restructuring of a degree programme, effectively withdrawing each of those programmes as stand-alone options.

 

How we will inform you about changes to the contract and what happens if you do not agree with the changes

47. For minor changes, we will notify you of any amendments, such as by updating the online module We will provide you with notice that we consider appropriate under the circumstances.  Wherever possible, we will aim to give you advance notice; however, this may not always be feasible.

48. Changes will typically take effect at the start of the next academic year. However, a change may be introduced during the academic year if the University reasonably deems it in the best interest of students, or if required by law or other exceptional circumstances.  The University will take all reasonable steps to minimise disruption to students, such as giving reasonable notice of regulatory changes before they take effect, or phasing in the changes when appropriate.

49. Updated regulations will be available on the University’s website and may also be communicated through other means to ensure students are aware of any changes.

50. For major changes, we will notify you by email.

51. If you do not agree with a major change to the contract, you will be offered the opportunity to end the contract. You may also be entitled to an appropriate refund of any fees   Alternatively, we will endeavor to offer you a place on an alternative programme at the University, as appropriate.

52. If you do not inform us that you disagree with the proposed major change to the contract, we will consider that you are willing to proceed with your programme under the new terms.

 

Withdrawal of a programme

53. There may be instances when we need to withdraw a programme or merge it with other programmes. This may happen either before you start your programme with us, or during the term of this contract.

54. If this applies, we will take reasonable steps to seek to offer you a place on an alternative programme at the University (subject to availability and you compliance with admission and registration requirements). Alternatively, at your request, we will assist you in joining another join another programme at another institution and may issue you with a refund of fees paid, if appropriate.

55. For students who have not yet commenced their studies, we will take all necessary steps (including, if applicable, through the UCAS system) to enable you to make an additional choice of programme (either at the University or another institution).

56. It is a condition of your contract that you register at the beginning of each academic year for the duration of your studies with us. The registration process will be communicated to you before the start of each academic year.  Failure to register by the deadline given will result in suspension of your access to University

 

Circumstances beyond our control

57. Occasionally, circumstances beyond the reasonable control of the University may arise, which could not have been prevented even with reasonable care. In such cases, the University will notify you accordingly and take all reasonable steps to minimise the impact on the student learning experience.

58. If such circumstances necessitate the modification or closure of a programme, we will offer you the opportunity to transfer to another course within the University, or to withdraw. If you choose to withdraw, we will provide reasonable support to assist you in securing a place at another university.

59. If you are not satisfied with steps taken to mitigate such a disruption, you may terminate your contract with the University and/or make a formal complaint. However, if circumstances arise that prevent the University from minimising disruption to students, neither we nor you will be liable for breach of this contract, or for failing to comply with its terms.  This includes the provision of further tuition or services, payment of additional fees, refunds for fees paid, or any other form of loss or damage.

60. Examples of circumstances beyond our control include (but are not limited to):

• acts of God, floods, earthquakes, windstorms or other natural disasters or severe weather conditions;
• pandemics, epidemics or infectious diseases, and public health threats;
• fires, explosions, or accidental damage;
• acts of terrorism;
• political or civil unrest;
• structural collapses, machinery failures, computer breakdowns, or vehicle malfunctions;
• damage, interruption or lack of access to buildings, facilities, or equipment;
• labour disputes, including strikes and industrial action;
• interruptions or failures of utility services, including but not limited to electricity, gas, or water;
• acts, decrees, legislation, regulations, or restrictions imposed by any government or local authority;
• requirements set forth by accrediting bodies or professional regulators;
• unexpected absences or departures of key staff members, where finding a suitable replacement with the necessary expertise is not reasonably possible;

 

61. This clause applies exclusively to students enrolled on an Aberystwyth University programme of study delivered by a Partner Provider, such as under a franchise agreement or a joint, dual, or double Your offer will explicity state the identity of the Partner Provider if it is not Aberystwyth University.

62. Partner Provider Agreement: In addition to your contract with Aberystwyth University, you will also enter into an agreement with the delivery provider, hereafter referred to as the Partner Provider This agreement grants you permission to attend its premises to pursue your programme of study.  The Partner Provider Agreement exists solely between you and the delivery partner and cannot be enforced by or against Aberystwyth University. This agreement will govern your relationship with the delivery partner and outlines its expectations of you while attending its premises for the purpose of study. Your contract with Aberystwyth University is conditional upon your agreement to the terms of the Partner Provider Agreement and will be terminated if:

• You do not accept the terms of the Partner Provider Agreement prior to completing registration or re-registration in any academic year;
• You accept the terms but subsequently terminate your agreement with the delivery Partner for any reason; or
• The delivery provider lawfully terminates its agreement with you for any reason and it is not feasible for you to transfer to Aberystwyth University to complete your programme of study at one of its campuses.

63. In addition to the provisions listed, the University reserves the right to terminate its contract with you if you fail to materially comply with any obligations set out in your Partner Provider Agreement with the delivery provider.

64. In the event of any conflict between the terms in this agreement those outlined in your Partner Provider Agreement, the terms of your contract with Aberystwyth University will take precedence, unless an alternative agreement is reached between you, Aberystwyth University and the delivery provider.

65. Fees: Unless otherwise notified in writing, you are responsible for paying any tuition or re-sit fees directly to Aberystwyth

66. Facilities and Resources: During your course of study, access to facilities and resources to support your programme shall be provided by the delivery partner, and not by Aberystwyth University (in cases where programmes are delivered wholly or partially away from Aberystwyth University campus). Your access to these services will be governed by the agreement between you and the delivery partner.

67. Programme Specifications: Details regarding programme specifications applicable to your programme of study are available online and can also be requested from the University’s Admissions Office.

68. If you wish to defer your entry to the next academic intake, please email the Admissions Office to verify whether this is possible: admissions@aber.ac.uk

69. Deferral requests are not guaranteed. By requesting a deferral, you acknowledge that the programme for which you have applied may not be available during the next academic intake.  You also need to be aware that there may be an increase in fees for the following intake.

70. If a programme is not subsequently available, we will inform you and provide the opportunity to apply for an alternative course at Aberystwyth University or provide reasonable assistance in helping you find a course at an alternative provider.

71. By requesting a deferral, you recognize and accept that programme content, tuition fees, and the availability of equipment/services may change by the time of the next academic intake.

72. It is your responsibility to ensure you stay informed about any changes to tuition fees by checking our tuition fee web pages for the intake you are requesting to defer to. Fees will be payable at the rate for the year of entry, not the year of application.

73. The University is committed to providing an inclusive and accessible environment. All offers are conditional upon the University being able to implement the specific adjustments reasonably needed for you to complete your programme.

74. If you have a disability, information you have provided in connection with that disability will be processed by Student Support Services once you are issued with an offer. They may make contact with you to assess what, if any, reasonable adjustments are required.  information about your disability may be given to other relevant staff who would reasonably need to have such information for the purposes of implementing any or all the adjustments identified if you accept the offer.

75. In applying to and registering for a programme at the University, you are required to provide personal information. The University is also obligated to collect, process and retain a wide range of information about you during your time as a student, which may include personal data of a sensitive nature.

76. Personal information will be held by the University in accordance with the terms of our Data Protection Policy and other relevant Successful applicants to franchised study schemes and joint, dual, or double programmes of study should be aware that their applicant data will be shared with the partner institution for admissions purposes. Disclosure of any personal information to third parties will be undertaken under strictly controlled circumstances.

• The University is required to submit data to the Higher Education Statistics Agency (HESA) each year to support national statistical By registering as a student with us, you consent to the University supplying information in accordance with our data processing obligations.
• If you have any questions or require further details about our data processing and data protection policies, please contact the Information Compliance Office: infocompliance@aber.ac.uk

77. The Contract between you and the University includes the following:

• the information contained in these Terms and Conditions;
• the terms (including any relevant conditions) contained in the Offer; and
• the policies and documents referred to in the attached Schedule 1.

78. We may make changes to the Contract and/or the Services as described in within these Terms and Conditions.

 

How to accept our Offer and when our Contract will be formed

79. The Contract between you and the University will commence when you accept an offer of a place on a programme of study. If you apply via UCAS, you can accept the offer using the UCAS Hub If you apply via an alternative route, you can accept the offer by returning the offer reply form included with your offer email. By accepting your offer of a place you agree to abide by the terms and conditions of the Contract.

80. For the avoidance of any doubt, for applicants who submitted their application via UCAS, a Contract will be formed between us when you accept an offer even if you select us as your “insurance choice”. Your right to end this Contract is described below.

 

How this Contract may be ended or suspended

81. Your contract will automatically end on the end date listed on your student record, or earlier if ended in accordance with the provisions of this contract.

 

Our rights to end the contract and what happens if we end the contract

82. We may end the Contract on notice to you in the following circumstances:

• You do not meet (or do not continue to meet during your attendance on the programme) any conditions set out in the offer;
• You provide us with fraudulent information or information that is untrue, inaccurate, incomplete and/or misleading;
• You do not register or re-register within prescribed timescales provided to you in advance of each academic year;
• Between accepting an offer and starting your programme, a change in your circumstances occurs that, in our reasonable opinion, makes it inappropriate for you to study on the programme;
• You fail to comply in a material way with any of your obligations set out in this Contract (including, without limitation, any obligation described in the documents listed within);
• Following our academic misconduct procedure, disciplinary procedure or other processes, the University determines that you are no longer permitted to continue on your programme;
• You are convicted of an indictable offence in the UK or an equivalent offence in any other country;
• Your behaviour, in our reasonable view, represents a significant risk to the health, safety or welfare of yourself or others;
• Your continuing registration with the University puts us, or threatens to put us, in breach of any of our legal obligations to comply with UK immigration or other requirements, which may also result in the University withdrawing Student visa sponsorship if you do not comply with visa rules and regulations as defined by the Home Office;
• You have failed persistently to pay your fees and ignored formal reminders;
• You do not, in the case of being offered a repeat year, confirm your wish to repeat the year by the specified deadline.

83. If the University ends the contract for any of the reasons set out above, you will not automatically be released from your obligation to pay the fees, and you may be liable for the remainder of any fees payable, unless we agree an alternative arrangement with Additionally, the following will apply:

• You will no longer be able to attend the University;
• You must return any property belonging to the University as directed;
• We will be entitled to terminate, where applicable, your University-managed accommodation contract, or any other contract that you have entered into with the University.

 

When this contract may be temporarily suspended

84. There may be instances when the University needs to temporarily suspend your studies and/or this contract if you are, or are alleged to be, in breach of your obligations under this contract. The University reserves the right to effect such a suspension by providing you with written notice.

85. Any notice or other communication made under these Terms and Conditions shall be in writing and addressed to you at the last email or postal address notified by you to the University. Such communication shall be deemed to be properly served if delivered by email, by hand when left at that postal address, or by first class post 48 hours after being posted to that address.

 

Your contact details

86. Until you register with us at the start of your first academic year, you must keep your contact information up to date using UCAS Hub (if applicable), or by informing the Admissions Office (E-mail: admissions@aber.ac.uk, Tel: +44 (0)1970 622021). Once you have registered with us, you are required to maintain your contact information via the University student record

87. If you breach the terms of our contract and the University chooses not to insist that you perform any of your obligations under the contract, or if we do not enforce our rights against you, or if we delay in doing so, it does not mean that we have waived our rights against you, not will it imply that you are exempt from complying with those obligations.

88. The contract is between you and the University. No other person will have any rights to enforce any of its terms.

89. If any provision of the contract between you and the University is held to be void or unenforceable in whole or in party by any court order or other competent authority, that contract shall continue to be valid as to the provisions contained in it and/or the remainder of the affected provision. The contract between you and the University shall be governed by and construed in accordance with the laws of England and Wales and the parties agree to submit to the jurisdiction of the courts of England and Wales.  The University’s contract with its students does not confer third party benefits for the purposes of the Contract (Rights of Third Parties) Act 1999.

 

Your rights to end the contract and consequences of termination

90. You have a statutory right to cancel this contract without providing a reason. The cancellation period will end 14 days after the date you accept the offer of a place to study at the University. 

91. Outside of the 14-day cancellation period, you have a right to terminate the contract with notice in the following circumstances:

• if you applied through UCAS and have selected us as an insurance choice on the UCAS Hub system, and you decide to study at your preferred/firm choice institution before the academic year commences. In these circumstances, you will not be responsible to us for any fees and/or associated costs;
• if you do not accept any substantial changes made to the services and/or the contract in accordance with these terms and conditions, you must notify us of this decision by 22 September 2025. You will not be responsible to us for any ongoing Fees and/or associated costs, but you may not be entitled to any refund of Fees paid up to the date that the contract ends;
• Where we are in material breach of our obligations to you under the contract to provide the services described. In these circumstances you may be entitled to a proportionate refund of any Fees paid from the date of termination;
• where you are exercising your cancellation rights during the 14-day statutory period as described within, in which case you will not be liable to pay the Fees; and
• at any other time without reason. If you provide notice of your intention to end the contract before the start of each academic year, you will not be responsible for any Fees for the remainder of your time with us. If, however, you wish to end mid-way through the relevant academic year, you may be responsible for the Fees for the remaining part of your academic year, and we will discuss with you what level of payment or refund you may be entitled to.

 

How to cancel your contract

92. If you are an undergraduate applicant who applied through UCAS, you can decline the offer of a place via UCAS Hub. To cancel your Aberystwyth application or your entire UCAS application, please refer to the guidance on the UCAS website: https://www.ucas.com/undergraduate/after-you-apply/making-changes-your-application-after-you-apply

93. If you are holding an unconditional firm place, you must inform us to let us know of your wish to withdraw (or self-release into Clearing). You can do this by emailing the Admissions team at admissions@aber.ac.uk.  Alternatively, you can use form template found at the end of this document, but you do not have to do so.

94. If you are a postgraduate applicant or an undergraduate who made a direct application to study with us, you must inform the University of your decision to cancel this contract in writing. This can be done via email to: admissions@aber.ac.uk.  Alternatively, you can use the template found at the end of this document, but you do not have to do so.

95. If you cancel within the 14-day period as set out above, the University will reimburse any fees paid (if applicable) without undue delay, and you will not be bound by these Terms and

96. Any reimbursement will be made using the same means of payment as the initial transaction. If a payment was made by a sponsor or employee, the University will issue the refund to the relevant party.

97. To meet the cancellation deadline, it is sufficient for you to notify us by sending an email to: admissions@aber.ac.uk before the cancellation period has ended.

 

Cancellation after the statutory cancellation period

98. If you cancel the contract after the statutory cancellation period has ended, the University will not automatically refund payments received from you as you may be liable to pay a part of your tuition fees, as set out in the University’s Tuition Fee Policy.

99. To cancel the contract after the statutory cancellation period has expired, you must inform the University of your decision in writing. This can be done via email to: admissions@aber.ac.uk.  Alternatively, you can use the form template found at the end of this document, but you do not have to do so.

 

Courses that begin with the statutory cancellation period

100. If your course is due to begin within 14 days from the date you accept the offer of a place at the University (for example, if you have applied through Clearing), you are expressly agreeing that the service should begin within the cancellation period. If you subsequently decide to cancel the contract within the cancellation period you may be liable to pay a part of your tuition fees to cover the period from the beginning of the University’s service to you to the date of cancellation, as set out in the University’s Tuition Fees Policy.

101. We are dedicated to providing high quality and fair admissions procedures for all applicants. However, we recognise that there may be occasions when an applicant may feel dissatisfied with the University’s admissions process or its outcomes.  If you wish to make a complaint or appeal in regard to an aspect of the University’s admissions service you should consult our Admissions Complaints and Appeals Policy. 

102. If you wish to make a complaint after you have registered as a student at the University, you should follow the Student Complaints procedure as described in our Academic Quality Handbook at: https://www.aber.ac.uk/en/academic-registry/handbook/

Documents and Policies referred to within these Terms and Conditions:

Policy Document	Where this document can be accessed
University Departmental Handbooks	https://www.aber.ac.uk/en/about-us/departments-faculties/
The University’s Rules & Regulations and Information for Students, including:   ·         Quality Assurance at Aberystwyth ·         Development and Review ·         Assessment of Taught Schemes ·         Examination Conventions ·         External Examining ·         Student Support & Representation ·         Research Degrees ·         Collaborative Provision ·         Learning & Teaching ·         Academic Appeals ·         Student Complaints ·         Student Discipline Procedure ·         Fitness to practise ·         Final Review	https://www.aber.ac.uk/en/academic-registry/handbook/
The University’s policy on Unacceptable Academic Practice	https://www.aber.ac.uk/en/academic-registry/handbook/regulations/
Regulations regarding Intellectual Property and Commercialisation	https://www.aber.ac.uk/en/rbi/strategies-and-policies/
Equality and Diversity	https://www.aber.ac.uk/en/equality/
The University Charter, Statutes and Ordinances	https://www.aber.ac.uk/en/about-us/corporate-information/governance/about-governance/
The University’s fees and charges regulations	https://www.aber.ac.uk/en/undergrad/fees-finance/
Rules concerning use of library facilities	https://www.aber.ac.uk/en/is/library-services/
Conditions, policy and guidelines concerning the use of IT and network facilities	https://www.aber.ac.uk/en/is/regulations/
Information about Academic Partnerships	https://www.aber.ac.uk/en/academic-partnerships/
Further information for students	https://www.aber.ac.uk/en/academic-registry/handbook/regulations/student-info/

 

 

Full Name:

Date of Birth:

Application Number:

Course Code:

I hereby given notice that I wish to cancel my contract with the Aberystwyth University to study a programme commencing in 2025.

Please (select as appropriate):

• Withdraw my offer
• Release me into UCAS Clearing

 

Signature:

Date:

 

Please return this form to: admissions@aber.ac.uk