Digitisation Service


Aberystwyth University holds a licence from the Copyright Licensing Agency (CLA), which allows library staff to digitise, or scan material for the purposes of academic teaching subject to copyright clearance, licence restrictions and cost centre funds. A summary of the licence can be found by visiting the CLA Licence  webpage.

The Library provides the digitisation service through the online reading list system, Aspire. Working within copyright regulations, chapters from books and articles from journals can be scanned and the digitised version linked directly to the relevant Aspire reading list. The digitisation service uses the CLA’s Digital Content Store to check copyright compliancy and deliver digitised extracts as links for students to access as a PDF document.

Library staff ensure compliance by:

  • checking for any copyright restrictions
  • creating professional and high quality scanned extracts
  • uploading links directly to the module reading list on Aspire
  • keeping records and reports as stipulated by the licence

COVID-19 Update

1. Amendments to the CLA Licence

2. Temporary chapter digitisation service


1. Amendments to the CLA Licence

The Copyright Licensing Agency (CLA) have temporarily amended the terms of its Higher Education Licence in relation to printed books published by participating publishers. We will be able to make an increased amount of digitised content from printed books giving students greater access to online learning resources until 31 July 2021.

The main change is:

  • The extent limit for scanning from print books is increased to 20% or two chapters, whichever is the greater, compared to the usual 10% or 1 chapter.
  • This applies to:

Please note the following:

  • The extended permission is temporary, and will terminate on 31 July 2021, after which the licence will revert to the standard extent limit of 10% or one chapter.
  • All extracts uploaded (i.e. the second chapter) under this special provision will be removed by 31 July 2021.

Staff requesting digitisation for reading lists

Please note: if you wish to make use of the 20% extension, chapters must be entered seperately in your Aspire list. Instructions can be found at the following FAQ: https://faqs.aber.ac.uk/3012

Any member of academic teaching staff within Aberystwyth University with a module and a published reading list on Aspire (if a reading list is required for a module) can use this service. The service is free to all our academic staff.

To request a chapter or article to be digitised:

  • Add the resource type as chapter or article with all the relevant bibliographic details to your Aspire reading list
  • Click the Request Digitisation option from the menu next to the reading
  • Complete and submit a short online form

Library staff will create or obtain a copyright-cleared, digitised copy of the chapter/article and link it directly to the item in the Aspire Reading List. If there are any copyright restrictions, library staff will be in touch to advise. 


2. Temporary service to digitise chapters from print books in the library

In response to COVID-19, a temporary chapter digitisation service is to be introduced whilst access to materials in the Library is limited. More information on this service and the request form is available at https://www.aber.ac.uk/en/is/library-services/digitisation/chapterdigitisation/ 


Benefits - why digitise material for reading lists?

Digitising material has many benefits. Making items more widely available in this way means…

  • all students on a module can access the item/s outside library hours – 24/7
  • distance learners and other off-campus users can access items from wherever they are
  • the pressure on loan stock is reduced
  • problems of missing/mislaid items are reduced
  • library resources more effectively meet the needs of your students
  • we can be sure that we adhere to the CLA scanning licence conditions - copyright infringement could potentially mean the loss of the licence, penalties and costs
  • encouraging students to read more widely
  • making materials which are currently only available in print available to a larger number of students

More Information