Individual Contribution Award (Progression Increment) Process for Grade 10

Criteria

Individual Contribution Award (Progression Increment) Criteria – Grade 10

All academics and professional staff at grade 10 who are not at the maximum of the salary scale are eligible to apply for a progression increment. In making an application you must be able to evidence and will be assessed against the following criteria:

  1. Has made a sustained excellent contribution and consistently exceeded the principal requirements associated with the role, and/or has gone beyond their role.
  2. Demonstrates exceptional positive Leadership (can include project leadership, academic leadership as well as direct line management).
  3. Can evidence the promotion of the University’s Values of: Transformational, Creative and Innovative, Inclusive, Ambitious and Collaborative to a high level.
  4. Is proactive in developing knowledge/skills through appropriate channels; and applies these newly acquired skills and knowledge within the role and shares these with peers.
  5. Through exceptional performance has made a substantial contribution to the key institutional goals, as identified in the University’s Strategic Plan.

To be eligible for a progression increment, the employee must provide as much evidence as possible for each of the criteria points outlined above. The best applications are not necessarily those who meet the most criteria but also the level of how exceptionally they have met them.

Once the process has been concluded, all applications will be followed up by a meeting between the line manager and the employee to discuss to outcome of the application together with any feedback and professional development needs in relation to the application.

Process

The process for the annual award will be as follows:

  • The employee may make an application for the award of a progression increment on the basis that the employee meets the criteria. Applications can be made via the Individual Contribution Award portal which is located in MyAdmin
  • The maximum word count for each of the criteria to be evidenced on the application form is 500 words.
  • The application will be referred to the line manager of at least Head of Department level who will confirm whether they support the application and verify the evidence presented. 
  • Applications will be submitted for consideration to the awards panel.  If any information is missing, the form will be returned to the originator.
  • In exceptional circumstances the panel may ask for additional information.
  • In subsequent years, further applications may be submitted by the employee for an additional progression increment.

 

The Awards Panel

  • The panel will be chaired by the Director of Finance and Corporate Services.
  • Membership of the panel will consist of a number of Executive members, plus the Director of Human Resources and Organisational Development, Trade Union representation (in a speaking observer capacity), and where possible will be composed in a way which takes account of the gender and job type of panel members to ensure fairness.  In situations where there may be a conflict of interest, panel members will leave the room to allow discussions to continue and will not be involved in the voting process.
  • The Human Resources department will take responsibility for monitoring the numbers of individual/line-manager submissions from faculty/professional service departments.
  • The panel will submit its recommendations for the award of a progression increment to the VC for approval.
  • The outcome of the panel decisions will be confirmed in writing together with any feedback to the individual member of staff outlining the right of appeal.

 

All panel members are required to undertake a short training session on 'Unconscious Bias' prior to scoring applications. This can be found at https://learnupon.aber.ac.uk or https://www.aber.ac.uk/en/equality/diversitycourse/.

 

Panel Assessment

Applications will be assessed on the strength of evidence submitted on the application form with panel members assessing each application independently in accordance with the range of scores from:-

Outstanding

10 points

No evidence

0 Points

 

Scores will be made in relation to each of the criteria points therefore, the maximum score that may be awarded is 50 points.

Following the independent assessments, panel members will meet to moderate the scores and will also make comments in relation to the reason for their score.  These comments may be used as the primary feedback to applicants.

Once the assessment has been completed, the panel members will agree an overall average score for each application and place in a rank order (from highest to lowest).  The awards panel will then recommend how many awards will be made and submit this proposal to the VC for approval.

Note - for this year's applications we are awarding on excellence and within a financial envelope.  We acknowledge that many colleagues have been working exceptionally hard especially during the pandemic, however, this will be a competitive process and only the most exceptional will receive an award.

 Appeals process

The appeals process outlines the procedure for those that wish to appeal the panel decision based on the grounds of procedural deviation, not the decision itself:

  • The unsuccessful applicant can appeal, in writing, giving reasons for the appeal to the Director of Human Resources and Organisational Development within 10 working days of the outcome letter.
  • Applicants must provide details relating to their appeal, and also any supporting/relevant evidence.
  • Following receipt of the appeal the Director of Human Resources and Organisational Development will appoint an Appeal Officer who was not originally involved in the panel decision to consider the grounds of the appeal.
  • The Appeal Officer will consider the details and any supporting/relevant evidence before responding to the individual in writing outlining the appeal decision.
  • The appeal decision is final and concludes the application process.

A member of the Human Resources department will support the Appeals Officer.

Payment of a progression increment

These apply to staff who haven't yet reached the maximum salary point of their grade. Progression increments will be reflected in an increase in monthly pay; this will be effective from 1st December 2021.

 

 

Guidance

Guidance for applying for an individual contribution award (progression increment) - Grade 10

When considering an individual application for a progression increment, the awards panel will be looking for specific evidence of how the application meets the criteria for an award.  The criteria are as follows:

 

  • Has made a sustained excellent contribution and consistently exceeded the principal requirements associated with the role, and/or has gone beyond their role.
  • Demonstrates exceptional positive Leadership (can include project leadership, academic leadership as well as direct line management).
  • Can evidence the promotion of the University's Values of: Transformational, Innovative and Creative, Inclusive, Ambitious and Collaborative, to a high level.
  • Is proactive in developing knowledge/skills through appropriate channels; and applies these newly acquired skills and knowledge within the role and shares these with peers.
  • Through exceptional performance has made a substantial contribution to the key Institutional goals, as identified in the University's Strategic Plan.

 

Please note: the maximum word count for each of the required criteria to be evidenced is 500 words.

Try and ensure that you give good evidential examples for each of the required criteria which will help the panel make their decision.  Given that the previous awards application process has been paused for the last four years, applicants can submit evidence from the last two academic years to support their application.

Managers to note: Applications can only be submitted for individual members of staff, not teams.