Finance Operations - Payments
The Finance Operations team is responsible for the payment of suppliers, staff expenses, students, international payments. If the invoice/expenses have been correctly authorised, the Finance Operations team aim to pay within 30 days of the invoice date.
All payments are made on a Wednesday which will be paid in your bank (if direct payment) on the Friday of the same week and are detailed as follows:
- BACS - remittance advice sent to all to confirm payment sent via email.
- Staff Expenses - paid every Wednesday by BACS.
- Students & Misc. Payments - paid every Wednesday by BACS.
- Foreign Payments - processed weekly on an on-line banking system.
Finance Operations - Managing Income
Finance Operations consists of a team dedicated to the collection of student fees and charges, including payment of accommodation fees, tuition fees, distance learning fees; and also all sales invoice raised by the University including sport centre fees and any other invoice raised for payment by an external customer or a member of staff. We have developed payment plan options designed to make the fee payment process as simple and flexible as possible and are available to offer guidance as you choose the method best suited to your personal requirements.
We are aware that students can at times experience financial difficulties and we would strongly recommend that they contact the Finance Operations Office to discuss their concerns as soon as possible. Early contact often results in a solution being found to the satisfaction of all parties and we can signpost you to support services such as Student Support.
Please be aware that there is no on campus presence for the Finance Office but there is a drop-in session on Tuesdays in the Hugh Owen Library between 11:00am - 1:00pm. However, the office is open to take email and telephone enquiries between 9:00am and 4:00pm.
You should contact Financial Systems if you have any problems with AGRESSO or ABW such as changes to project code, set up new work order, changing the authorisation line for orders/ invoices.
The role of the Procurement Office is to promote efficient and effective procurement as part of the acquisition of any goods, services and works. We advise the University on all procurement requirements and propose policies and strategies for their delivery. We work with all departments to ensure that value for money is maximised, by disseminating best practice, advising on appropriate management of risk and ensuring compliance with statutory requirements. The office is also the first point of contact for queries regarding purchasing card transactions.
Accounting and Reporting
Role of the Accounting & Reporting Function
Ensure that management at all levels receive reliable and timely financial information and advice that allows them to make valued judgement about how best to use the resources available to them.
Statutory external financial returns are completed in a timely and correct manner.
- Support departments through the budget setting and financial forecasting process.
- Prepare management accounts and supporting departments to monitor financial performance.
- Produce the University’s Financial Statements, TRAC return and HESA return.
- Prepare the Resource Allocation at the University Level.Developing standard costing methodologies and supporting departments with minor proposals.
(Note that RBI supports departments with costing research projects)
Strategic Capital, Tax and Treasury
The RBI Grants team support the costing of research & enterprise proposals involving Aberystwyth University. The team provide financial management of externally funded projects and generate regular income and expenditure statements and reports for Principal Investigators, Institutes. RBI Grants also provide regular reports to Senior Management as well as completing Statutory Returns.