3. Report of Suspected Unacceptable Academic Practice in Examinations

3.1 When it is suspected that a student is engaging in Unacceptable Academic Practice in a formal examination, the student shall be informed, preferably in the presence of a witness, that the circumstances will be reported. The student shall, however, be allowed to continue the examination and any subsequent examination(s) without prejudice to any decision that may be taken. Failure to give such a warning shall not, however, prejudice subsequent proceedings.

3.2 Where candidates fail to comply with written or verbal instructions in an examination the invigilator shall report the circumstances to the Assistant Registrar (Examinations) who shall interview the student and decide a penalty (see section 7).

3.3 In the case of a student being found in possession of any unauthorised electronic device (as defined in section 2.1(iv), which has not been used or where there is no evidence that it has been used, the invigilator shall confiscate the device and report the circumstances to the Assistant Registrar (Examinations). The Assistant Registrar (Examinations) shall interview the student then decide whether to issue a penalty (see section 7).

3.4 Where there is suspicion/evidence that the electronic device may have been used, the invigilator shall confiscate the device and report the circumstances to the Assistant Registrar (Examinations) who shall, as soon as possible, submit a written report, with any evidence retained, to the Academic Registry, for referral to the Chair of the relevant Examination Board.

3.5 In the case of a student being found with unauthorised material, and where it can be clearly established that it is of no relevance to the exam paper, the invigilator shall confiscate the material and report the circumstances to the Assistant Registrar (Examinations) who shall interview the student and decide if the case is substantiated.

3.6 Where there is suspicion/evidence that unauthorised material is directly relevant to the examination, the invigilator shall confiscate the material and the Assistant Registrar (Examinations) shall, as soon as possible, submit a written report, with any evidence retained, to the Academic Registry, for referral to the Chair of the relevant Examination Board.

3.7 In cases where a student has written on their person a photograph of the evidence may be taken as evidence.

3.8 The Assistant Registrar (Examinations) may request that a member of staff from the academic department attend the examination and confirm whether unauthorised material is relevant to the subject/examination.

3.9 Where an invigilator suspects other forms of unacceptable academic practice not listed above this shall be reported to the Assistant Registrar (Examinations) who shall, as soon as possible, submit a written report, with any evidence retained, to the Academic Registry, for referral to the Chair of the relevant Examination Board.