University Policies
This is a repository for University policies, which are defined as having broad application throughout the University, that help ensure coordinated compliance with applicable laws and regulations; promote operational efficiencies; enhance the University's mission; and reduce institutional risk.
Academic Registry
Title |
Approving Body |
Date Approved |
Date Reviewed |
Next Review |
Applicability |
Academic Quality Handbook: Part A (Policies and Procedures) |
|||||
Academic Board |
See Document |
Annual |
End of academic year |
General |
|
Academic Board |
See Document |
Annual |
End of academic year |
Students |
|
Academic Board |
See Document |
Annual |
End of academic year |
Students |
|
Academic Board |
See Document |
Annual |
End of academic year |
Students |
|
Academic Board |
See Document |
Annual |
End of academic year |
Students |
|
Academic Board |
See Document |
Annual |
End of academic year |
Students |
|
Academic Quality Handbook: Part B (Rules and Regulations) |
|||||
Academic Board |
See Document |
Annual |
End of academic year |
General |
|
Senate |
See Document |
Annual |
End of academic year |
Students |
|
Senate |
See Document |
Annual |
End of academic year |
Students |
|
Senate |
See Document |
Annual |
End of academic year |
Students |
|
Academic Regulations |
Senate |
See Document |
Annual |
End of academic year |
Students |
Centre for Welsh Language Services
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
General | |||||
General |
Development and Alumni Relations
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Council | 14 February 2020 | 14 February 2020 | 28 February 2022 | General |
Estates, Facilities and Residences
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Governance and Compliance | Jan 2022 | Jan 2022 | Jan 2024 | General | |
Governance and Compliance | March 2019 | March 2023 | March 2025 | Staff | |
University Executive | October 2016 | December 2023 | December 2025 | Staff |
Finance
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Anti-bribery |
|||||
Anti-bribery Policy | Council | 26/11/2018 | November 2018 | November 2020 | Staff |
Disposal of Fixed Assets |
|||||
AU Disposal Policy | Council | November 2021 | November 2021 | December 2022 | Staff |
Financial Regulations and Procedures |
|||||
Financial Regulations | Council | 25/11/2019 | 25/11/2019 | November 2020 | Staff |
Financial Procedures | University Executive | November 2021 | November 2021 | November 2022 | Staff |
Counter Fraud and Malpractice |
|||||
Counter Fraud and Malpractice Policy | Council | 26/11/2018 |
November 2018 |
November 2022 | Staff |
Tuition Fee Policy |
|||||
Tuition Fee Policy | Council | April 2017 | July 2023 | July 2024 | Staff |
Treasury Management Policy |
|||||
Treasury Management Policy | Council | 25/11/2019 | 25/11/2019 | November 2021 | Staff |
Governance
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Charter and Statutes |
|||||
Privy Council | 27/06/2018 | 01/08/2014 | N/A | General | |
Code of Practice on Freedom of Speech |
|||||
Council | 10/07/2020 | June 2020 | June 2022 | General | |
Non-audit work |
|||||
Audit and Risk Committee | 13/11/2020 | 13/11/2020 | 31/12/2021 | Staff | |
Ordinances |
|||||
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Council | 10/07/2020 | May 2020 | July 2022 | General | |
Council | 06/07/2018 | July 2023 | July 2024 | General | |
Ordinance 04 - The Deputy Vice-Chancellors and Pro Vice-Chancellors |
Council | 06/07/2018 | May 2020 | July 2022 | General |
Ordinance 05 - The Council: Statement of Primary Responsibilities |
Council | 10/07/2020 | May 2020 | July 2022 | General |
Ordinance 06 - The Council: Chair of Council and Deputy Chair of Council |
Council | 10/07/2020 | May 2020 | July 2022 | General |
Council | 06/07/2018 | May 2020 | July 2022 | Council members | |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Council | 10/07/2020 | May 2020 | July 2022 | Council members | |
Council | 10/07/2020 | May 2020 | July 2022 | General | |
Council | 10/07/2020 | May 2020 | July 2022 | Staff | |
Ordinance 12 - The Council: Election of Non-academic Staff Member |
Council | 10/07/2020 | May 2020 | July 2022 | Staff |
Council | 06/07/2018 | May 2020 | July 2022 | Council members | |
Ordinance 14 - The Council: Custody and Use of the Common Seal |
Council | 06/07/2018 | May 2020 | July 2022 | General |
Ordinance 15 - The Senate: Statement of Primary Responsibilities |
Council | 06/07/2018 | May 2020 | July 2022 | General |
Council | 06/07/2018 | November 2022 | July 2024 | General | |
Ordinance 17 - The Senate: Election of Departmental Representatives |
Council | 06/07/2018 | November 2022 | July 2024 | Staff |
Ordinance 18 - The Senate: Election of Non-academic Representatives |
Council | 06/07/2018 | May 2020 | July 2022 | Staff |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Ordinance 20 - Appointment of Representatives of the University on Other Bodies |
Council | Unknown | April 2020 | July 2022 | Staff |
Council | 28/06/2019 | July 2023 | July 2024 | General | |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Council | 26 November 2020 | 26 November 2020 | 30 November 2022 | Staff | |
Council | 10/10/2019 | April 2020 | July 2022 | Staff | |
Council | 10/10/2019 | April 2020 | July 2022 | Staff | |
Council | 06/07/2018 | May 2020 | July 2022 | Students | |
Ordinance 27 - Recognised Association of the Former Students of the University |
Council | 06/07/2018 | May 2020 | July 2022 | General |
Council | 06/07/2018 | May 2020 | July 2022 | Staff | |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Council | 24/06/2013 | April 2020 | July 2022 | Students | |
Ordinance 31 - Disciplinary and Grievance Procedures relating to the Vice-Chancellor |
Council | 21/09/2018 | September 2018 | September 2020 | Staff |
Council | 21/09/2018 | May 2019 | May 2021 | Staff | |
Council | 21/09/2018 | August 2019 | August 2021 | Staff | |
Council | 21/09/2018 | September 2019 | September 2021 | Staff | |
Council | 26/11/2020 | November 2020 | November 2022 | Staff | |
Council | 21/09/2018 | July 2019 | July 2021 | Staff | |
Ordinance 37 - Disciplinary Procedure during Probation |
Council |
21/09/2018 | August 2019 | August 2021 | Staff |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Public Complaints Procedure |
|||||
University Executive | 19/09/2018 | 19/09/2018 | September 2020 | General | |
Reporting of serious incidents to the Charity Commission |
|||||
Council | 27/04/2020 | 27/04/2020 | April 2022 | General | |
Students' Union |
|||||
Council | 07/04/2017 | 08/12/2014 | N/A | General | |
Council | 28/06/2019 | 28/06/2019 | June 2020 | General |
Health, Safety and Environment
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Health and Safety Policy | Council | February 2024 | February 2024 | February 2026 | General |
Smoke-free & Vape-free Policy | University Executive | March 2018 | January 2024 | January 2027 | General |
Sustainability Policy (2023) | Council | July 2022 | March 2023 | July 2024 | General |
A document Library for all HSE arrangements is available here
Human Resources
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
PDSEC | February 2011 | Staff | |||
PDSEC | 06/05/2008 | Staff | |||
PDSEC | 27/05/20110 | Staff | |||
Annual Leave |
PDSEC | 21/05/2015 | Staff | ||
PDSEC | 20/05/2016 | Staff | |||
PDSEC | 23/03/2015 | Staff | |||
PDSEC | 21/05/2015 | Staff | |||
Conflict of Interest |
PDSEC | 23/03/2015 | Staff | ||
Consultancy Services Common Policy on Consultancy Services |
PDSEC | 22/05/2014 | Staff | ||
PDSEC | 23/03/2015 | Staff Students |
|||
Disciplinary |
Council | 21/09/2018 |
May 2019 |
May 2021 | Staff |
Ordinance 31 - Disciplinary and Grievance Procedures relating to the Vice-Chancellor |
Council | 21/09/2018 | September 2018 | September 2020 | Staff |
Council | 21/09/2018 | August 2019 | August 2021 | Staff | |
PDSEC | 22/05/2014 | Staff | |||
Equality and Diversity |
PDSEC | 04/11/2016 | 04/11/2016 | July 2017 | General |
PDSEC | 21/05/2015 | Staff | |||
Grievance |
Council | 21/09/2018 | August 2019 | August 2021 | Staff |
Grievance Ordinance 31 - Disciplinary and Grievance Procedures relating to the Vice-Chancellor |
Council | 21/09/2018 | September 2018 | September 2020 | Staff |
Council | 21/09/2018 | July 2019 | July 2021 | Staff | |
PDSEC | 06/05/2008 | Staff | |||
Honorary Staff |
Council | 10/10/2018 | October 2019 | October 2021 | General |
Honorary Staff |
Council | 10/10/2018 | October 2019 | October 2021 | General |
Intellectual Property |
Exec | 12/02/2013 | Staff | ||
PDSEC | 19/03/2007 | Staff | |||
PDSEC | 25/05/2016 | Staff | |||
PDSEC | 27/11/2012 | Staff | |||
PDSEC | 07/04/2014 | Staff | |||
Redundancy |
Council |
21/09/2018 |
September 2019 |
September 2021 |
Staff |
PDSEC | 04/11/2016 | Staff | |||
Retirement |
PDSEC | 21/05/2015 | Staff | ||
PDSEC | 23/03/2015 | Staff | |||
PDSEC | 23/03/2015 | Staff | |||
PDSEC | 23/03/2015 | Staff | |||
Sickness |
Council | 26/11/2020 | November 2020 | November 2022 | Staff |
Council | 20/06/2014 | General | |||
Staff | |||||
PDSEC | 06/06/2013 | Staff | |||
PDSEC | 21/05/2015 | Staff | |||
Vulnerable Persons |
PDSEC | 19/02/2014 | 11/03/2016 | General | |
Workload Allocation and Management Model |
PDSEC | 21/05/2015 | May 2018 | Staff | |
PDSEC | 23/03/2015 | General |
Information Governance
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Executive Group | January 2017 | May 2018 | February 2024 | Staff Students |
|
Managemet Information Committee: Compliance Advisory Group | June 2007 | October 2016 | February 2024 | Staff Students |
|
Executive Group | December 2013 | February 2024 | Staff Students |
Information Services
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Blackboard |
|||||
Blackboard Required Minimum Presence | AEC | June 2013 | February 2023 | February 2024 | Staff |
Accessibility |
|||||
Digital Accessibility Policy (.pdf) Digital Accessibility Policy (.doc) |
Academic Board | November 2019 | December 2021 | November 2023 | Staff |
Copyright |
|||||
Copyright Policy | Information Services | April 2016 | June 2022 | June 2023 | Staff Students |
Customer Care |
|||||
Information Services Customer Care Policy |
Information Services | July 2014 | May 2023 | May 2025 | General |
E-mail Policy |
|||||
E-mail Policy | Information Services | January 2009 | June 2022 | July 2023 | Staff Students |
Food and Drink |
|||||
Information Services Food and Drink Policy |
Information Services | July 2015 | November 2021 | November 2023 | General |
Information Security |
|||||
Information Security Policy | Information Services | August 2015 | June 2022 | July 2023 | Staff Students |
Information Services |
|||||
Information Services Regulations | Information Services | 29 August 2017 | October 2023 | October 2024 | General |
Information Technology |
|||||
Regulations for the use of IT Facilities and Systems | Information Services | May 2016 | August 2020 | August 2023 | General |
Wireless Communication Policy | Information Services | November 2018 | August 2020 | August 2022 | General |
Lecture Capture |
|||||
Lecture Capture Policy | AEC | September 2015 | May 2022 | January 2023 | Staff |
Mobile Phones |
|||||
Policy on Mobile phones | University Executive Group | August 2015 | January 2021 | January 2022 | Staff |
Module Evaluation Policy |
|||||
Module Evaluation Policy | Academic Enhancement Committee (AEC) | September 2016 | May 2022 | January 2024 | Students |
Reading Lists |
|||||
Reading List Policy | Information Services | July 2016 | August 2021 | August 2022 | Staff and Students |
Tell Us Now Policy |
|||||
Tell Us Now Policy | Academic Enhancement Group (AEG) | September 2021 | September 2021 | September 2023 | Staff and Students |
Timetabling |
|||||
Academic Timetable Policy : Timetabling , Aberystwyth University | Academic Board | May 2015 | July 2022 | August 2023 | General |
Research, Business and Innovation
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Open Access and PURE submission policy | Research Committee | November 2019 | November 2019 | Autumn 2021 |
Staff Students |
Research Data Management | Research Committee | 18 February 2020 | 11 June 2021 | Autumn 2022 |
Staff Students |
Research Ethics Panel - Appeals Policy | Senate | February 2020 | February 2020 | February 2022 |
Staff Students |
Research Leave Policy | Research Committee | April 2019 | April 2019 | April 2021 |
Staff |
Rights Retention Policy | Research Committee | June 2022 | June 2022 | June 2024 |
Staff |
Student Services
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Alcohol Alcohol and Drugs Policy |
Academic Board | November 2020 | November 2022 | November 2022 |
Staff Students |
Contact Information
|
Student Experience Committee | September 2018 | September 2018 | September 2021 |
Staff Students |
Disability |
Academic Board | January 2020 | January 2020 | January 2021 |
Staff Students |
|
|||||
Employability Action Group | May 2024 | May 2024 | May 2026 |
|
|
Academic Board | June 2022 | August 2023 | August 2025 |
Staff Students |
|
Missing Student Procedure |
Student Experience Committee | February 2016 | September 2018 | Sept 2020 |
Staff Students |
Police Requests |
Student Experience Committee | February 2016 | February 2020 | Staff | |
Student Death Procedure |
Student Experience Committee | February 2016 | August 2023 | September 2025 |
Staff Students |
Examinations |
Academic Board | December 2023 | October 2023 | October 2025 |
Staff Students |
Student Experience Committee | January 2020 | February 2020 | February 2022 |
Staff |
|
Student Mental Health and Wellbeing Strategy | September 2020 |
Staff Students |
|||
Student Pregnancy, Maternity & Paternity & Family Leave Policy |
|
Vice-Chancellor's Office
Title | Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
---|---|---|---|---|---|
Flag Protocol | University Executive | 12 November 2020 | 12 November 2020 | September 2022 |
Staff |
Policy on the naming of university buildings and physical space | Council | 08 February 2019 | April 2022 | February 2024 | Staff Students |
Procedures for the death of the monarch | University Executive | 15 September 2020 | September 2020 | September 2022 | Staff Students |